Calendars help us stay organized and on top of appointments, events, and schedules. But sometimes you need to collaborate and coordinate with other people too. That’s where sharing your Apple calendar comes in handy.
With just a few taps and clicks, you can share your Apple calendar with family, friends, coworkers, and more. Once shared, they’ll be able to view and even edit the calendar if you allow it. This makes coordinating schedules, planning events, and avoiding double-bookings a breeze.
In this guide, we’ll cover everything you need to know about sharing your Apple calendar across your devices. Let’s get started!
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Overview of Sharing Apple Calendars
Apple makes sharing your calendar easy through itsCalendar app and iCloud.com. You can share calendars you created yourself or shared calendars from other iCloud users.
When you share a calendar, you get to control the level of access. This includes:
- View-only access: Recipients can view events but not edit the calendar.
- Edit access: Recipients have full control to add, edit, and remove events.
You can share calendars with individuals by entering their names, emails, or Apple IDs. Or you can make a calendar public and share it with anyone.
Shared calendars are updated in real time. Any changes sync across the shared calendar on all devices instantly via iCloud.
Now let’s look at the step-by-step process for sharing calendars on iPhone, iCloud.com, and Mac.
How to Share an Apple Calendar on iPhone
Sharing your calendar on iPhone only takes a few taps:
- Open the Calendar app.
- Tap “Calendars” at the bottom of the screen. This takes you to your calendar list.
- Tap the “i” icon next to the iCloud calendar you want to share.
- Tap “Add Person” to add recipients.
- Enter the name, email address, or Apple ID of the person you want to share with.
- Tap “Add” to add them.
- Select their access level:
- View Only: They can view but not edit events.
- Make Changes: They can add, edit, and remove events.
- Tap “Done” once you’ve added all recipients.
The calendar is now shared. Any changes will sync across devices.
To stop sharing, tap the “i” icon again and select “Remove Person.”
And that’s all it takes to share an Apple calendar right from your iPhone!
Sharing an Apple Calendar on iCloud.com
You can also share Apple calendars from any web browser by using iCloud.com. Here’s how:
- Go to iCloud.com and sign in with your Apple ID.
- Click the Calendar icon.
- Click “Share Calendar” on the right sidebar.
- Choose “Private Calendar” or “Public Calendar.”
- To invite people, click “Email Link” and add email addresses.
- Or click copy to copy the invitation link.
- Click “Done” once finished.
The calendar will sync across Apple devices for all invitees.
To stop sharing, click “Share Calendar” again and click “Stop Sharing This Calendar.”
Sharing an Apple Calendar on Mac
Sharing calendars is just as easy on a Mac. Follow these steps:
- Open the Calendar app on your Mac.
- Hover over the calendar’s name in the sidebar.
- Click the “Share Calendar” button that appears.
- Click “Share with” and enter names or email addresses.
- Click “Add Person” to send the invitation.
- Pick an access level for each person.
- Click “Done” when finished.
To stop sharing, click “Share Calendar” again and select “Stop Sharing.”
Now anyone you share with can view or edit the calendar!
Viewing a Shared Apple Calendar
When someone shares a calendar with you, you’ll get a notification on your Apple devices.
To view it:
- Open the Calendar app.
- Tap “Calendars” and turn on the shared calendar.
- Open the Calendar app.
- Click the shared calendar in the sidebar to view it.
The shared calendar will sync across devices like your personal calendars. Any changes the owner makes will update on your end.
Editing a Shared Apple Calendar
If you have edit access to a shared calendar, you can add, modify, and remove events.
To make changes:
- Open the shared calendar in Calendar on your device.
- Tap or click an event to edit its details.
- Add new events by tapping or clicking “+ New Event.”
- Delete events by selecting and deleting them.
The owner of the calendar will see any changes you make. Edits will sync across all shared calendars instantly.
Tips for Sharing Apple Calendars
Sharing your calendar is a great way to coordinate and collaborate. Here are some tips:
- Only share calendars with people you trust since they gain full access.
- Review the sharing levels before inviting people.
- Name your calendars clearly so people know which they have access to.
- Utilize multiple calendars to segment events and schedules.
- Keep personal events in a private calendar and don’t share it.
- Turn off notifications if you don’t need alerts for shared calendars.
- Use calendar sharing to coordinate schedules with coworkers, family, etc.
- Share a public calendar to let lots of people view it.
- Stop sharing a calendar when you no longer want others to access it.
- If needed, you can share a read-only iCalendar file (.ics) instead of the full calendar.
Shared Apple Calendar FAQs
Here are some commonly asked questions about sharing Apple calendars:
What happens when I share my calendar?
Your calendar is instantly shared with the people you select. They can view and edit the calendar on any Apple device or web browser.
Can I share calendars with non-Apple users?
Yes, invitees don’t need Apple devices. They can use the calendar through iCloud.com. But they do need an Apple ID.
Where do I approve calendar sharing requests?
Requests appear under Event Invitations in the Calendar app on iPhone/Mac. Or under Invitations in iCloud settings on the web.
Can I customize access levels?
Yes, you can choose view-only or editing permissions when sharing. The owner controls the access levels.
What if I want to stop sharing a calendar?
The owner can stop sharing at any time. Just access the sharing settings for that calendar and end it.
Is there a limit to how many people I can share with?
No, you can share a calendar with an unlimited number of Apple users.
How many shared calendars can I accept?
You can accept as many shared calendars as you want across your devices. Turn off ones you don’t need.
Can I share an Outlook calendar?
No, you can only share calendars created and synced through the Apple Calendar app and iCloud.
What happens if the owner deletes their copy of the calendar?
The shared calendar will disappear from your devices as well since the owner controls it.
Get the Most Out of Shared Calendars
The ability to share calendars is one of the handiest Apple calendar features. Use it to coordinate schedules with family, plan events with friends, collaborate with coworkers, and more.
With shared calendars, you can:
- Streamline event planning.
- Schedule meetings easily.
- Avoid overbooking conflicts.
- Organize schedules with groups.
- Plan personal events.
- View coworker availability.
- Keep everyone in sync.
Just be thoughtful about who you share calendars with and their access level. Review all your shared calendars periodically to make sure only approved people still have access.
Follow the steps in this guide to start sharing your Apple calendar now. Send invitations, customize access, and start collaborating with shared calendars today!